Protecting Personal Business Information

Personal business refers to the tasks or responsibilities individuals or companies manage on their own, such as managing finances, handling household chores or maintaining appointments. It could also refer to starting and running a business according to one’s capabilities or interests, as an individual or sole proprietor.

While data privacy laws differ across countries and states however, they all have the same definitions of what is considered personal information. The CCPA and Connecticut’s law, for example, describe personal data as any information that is linked or linkable to an identifiable person other than de-identified information or publicly available information. In addition the CCPA contains a category of sensitive personal data that requires even greater protection than other forms of data.

It is crucial to know the location and amount of data your organization holds. This can be accomplished by taking a complete inventory of every document, file and storage devices. This should include all desktops, cabinets, file cabinets, mobile devices, laptops as well as flash drives, disks and digital copiers. Make sure you check areas where sensitive information might be stored outside of your office. This includes homes of employees as well as their computers that work from home.

Sensitive PII should be encrypted in the transit phase and in rest. It should be kept only as long as necessary to fulfill business requirements. This includes biometric data medical information that is protected by the Health Insurance Portability and Accountability Act (HIPAA) Unique identifiers such as passport or Social Security numbers and employee personnel records.

continue reading this