https://www.dataroomsupport.info/set-up-a-data-room-in-9-simple-steps-for-every-corporation/
A data room is an online file repository that streamlines complex processes like M&A, capital raising, IPOs and legal proceedings by providing a secure environment to share sensitive data with authorized parties. When setting up a room, you must be aware of certain things.
Organise all your files and documents in a systematic order. This will help users find specific information and avoid confusion. Consider, for instance, using naming conventions and tags to make it easy to find data within your virtual data room. Version control is also helpful to ensure that users are using the latest versions of files.
Be careful about the type of information you share with your users. Your data room should contain only relevant information that can move the needle for your company. This will differ based on the stage at which you are. Seed-stage companies tend to concentrate on market trends as well as the experience of your staff, whereas those in the growth stage might be more focused on key relationships, metrics and expansions to product offerings, accounts and other broader strategies. Avoid sharing information which isn’t in line with the story that you’re trying to convey. For example, a fragmented or unusual analysis (showing an incomplete profit and loss statement instead of a complete one). This can be distracting for investors and can signal that your company has difficulty making the right business decisions.